How to Try the New Google Docs Apps– Google Drawings, Google Spreadsheets

Here’s how to try Google Drawings and the new interfaces of Google Documents and Google Spreadsheets:

* create a new drawing by opening the documents list, clicking on “Create new” and selecting “Drawing”.

* to see the new document editor, go to the settings page, click on the “Editing” tab and select “Create new text documents using the latest version of the document editor.” Unfortunately, you can’t see the existing documents in the new interface. The new document editor is code-named “kix” and it’s a completely new application.

* to switch to the new spreadsheets editor, open a spreadsheet and click on “New version” at the top of the page. All spreadsheets will now open in the new interface.

The new interface is not yet available for presentations.

Google Docs- Ability to now receive a summary email of form responses in Google Spreadsheets

If your username is being collected when you submit to a form created in Google Spreadsheets, you now have a new option to also receive an email summary of your responses for your reference.

Google Docs adds New spreadsheet features, document import, Faster collaboration, drawing editor

Today Google Shared in a post that they added new features:

New document and spreadsheet features

We’ve responded to many of your requests for features you’re used to in desktop software. In documents, we’ve added a margin ruler, better numbering and bullets and easier image placement options. And in spreadsheets, you’ll now find a formula editing bar, cell auto-complete, drag-and-drop columns and other features not possible with older browser technologies.

Higher fidelity document import

We’ve made big improvements to our document upload feature so moving files from your computer to the cloud is easier now. Imported documents retain their original structure more accurately, so you can hit the ground running editing in the browser without having to fix formatting like bullets and text alignment.

Speed and responsiveness

New browser technologies like faster JavaScript processing have made it possible for us to speed up Google Docs significantly. Even very large spreadsheets are fast to work with in your browser now. Applications that run this fast feel like desktop applications but have the unique advantages of being in the cloud.

Faster collaboration

We’ve extended Google Docs’ collaboration capabilities too, with support for up to 50 people working together at once, and in documents, you can now see other people’s edits as they happen character-by-character. And now you can also collaborate on flow charts, diagrams and other schematics in real time with a new editor for drawings on Google Docs.

Check out our video:

A better document editor

We’ve brought the responsive, real-time editing experience you’ve come to expect from our spreadsheets over to documents, which means you can now see character-by-character changes as other collaborators make edits. We also added another popular feature from spreadsheets: sidebar chat, so you can discuss documents as you work on them with colleagues.

The new technical foundation also helped us improve document formatting, which means better import/export fidelity, a revamped comment system, real margins and tab stops, and improved image layout within documents. These improvements have been highly requested, but previously impossible to create with the older documents editor on older browsers.

A faster spreadsheet editor

With the new spreadsheets editor, you’ll see significant speed and performance improvements — spreadsheets load faster, are more responsive and scroll more seamlessly. We’ve also added a host of often requested features, like a formula bar for cell editing, auto-complete, drag and drop columns, and simpler navigation between sheets. And as always, real-time collaboration in spreadsheets is easy with sidebar chat and the ability to see which cell each person is editing.

A new collaborative drawing editor

In the year since we launched the Insert drawing tool, we’ve received many requests for the ability to collaborate on drawings and make them accessible directly from the docs list. The new standalone drawings editor lets you collaborate in real time on flow charts, designs, diagrams and other fun or business graphics. Copy these drawings into documents, spreadsheets and presentations using the web clipboard, or share and publish drawings just like other Google Docs.

Please note, these new editors are not compatible with Gears (the technology that powers offline access), so they do not have offline support today. However, we plan to bring back offline support in the future, taking advantage of new technologies like HTML5 and advancements in modern browsers.

The drawings editor will be available later today, and preview versions of spreadsheets and documents will roll out to all individual users over the next few days. To try them out, click “New version” at the top of any spreadsheet or go to the ‘Document Settings’ page and select ‘New version of Google documents.’ To learn more about using the new editors in your business, school or organization, check out the Google Enterprise blog.

We’re excited to take advantage of this new foundation to bring you even more new features in the future. Stay tuned for in-depth looks at Google documents, spreadsheets and drawings over the next few days on this blog.

Learn more about these new capabilities and how to access them on the Google Docs blog, and if you’re with a school, business or organization, we’ve shared more details on the Google Enterprise Blog.

Posted by Dave Girouard, President of Google Enterprise

Google Docs OCR – Image Convertions to Text

One More Interesting feature from Google, Where we can convert Hi quality images to text using Google Docs.

Google Docs API tests a new feature that lets you perform OCR (optical character recognition) on an image. There’s a live demo that illustrates this feature: you can upload a high-resolution JPG, GIF, or PNG image that has less than 10 MB and Google Docs extracts the text and converts it into a new document. Google mentions that “the operation can currently take up to 40 seconds” and a small test showed that the service is not yet reliable: it’s slow and it frequently returns errors.

The results are far from perfect and you’ll find many errors, but the service is free and it’s constantly improving. Here’s the result of the OCR for this scanned document:

There aren’t many free OCR services available, so an OCR service provided by Google would be very popular. ABBYY FineReader Online is one of the best online OCR services, but the free version is limited to 10 pages a day.

Google sponsors the development of an open-source OCR software called OCRopus, but it’s not clear if the online service provided by Google Docs uses OCRopus.

New web clipboard for Google Docs that improves copy and paste

This new clipboard temporarily stores items you’ve copied in the cloud, then allows you to paste them with proper formatting into documents, spreadsheets and presentations.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what’s new:
While editing in Google Docs, select the item that you want to copy. Use the new clipboard menu to copy the item in question. Then, go to your other document, spreadsheet or presentation, and use the clipboard menu there to paste the item into the document.

Please note that while items in your web clipboard are available across browsers and across sessions, they do expire after a month.

For more information:

Upload any type file to Google Docs

Upload any file to Google Docs

Google launched a upload any file feature that allows users the ability to upload, store and organize any type of file in Google Docs. Google are rolling out the ability for Google Apps users to easily upload and securely share any type of file internally and externally using Google Docs. You get 1 GB of storage per user, and you can upload files up to 1 GB in size.

New saving buttons in Google Docs and Presentations

New improved saving buttons have been launched in documents and spreadsheets to make it easier to know when a document needs to be saved, is in the process of saving or has been saved. They’ll be coming to spreadsheets soon.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what’s new:
– A clickable save button “Save now” means your document has edits which haven’t been saved yet and the timestamp lets you know when it was last saved. You can either wait for autosave to happen after a few seconds, or you can manually save at any time using the keyboard (ctrl S on PC, cmd S on Macs), save button, or by going to through the file menu.

– A disabled button reading “Saving” means your document is currently being saved, and should complete in a second or two.

-A disabled button reading “Saved” means all data in this document is now saved, and the timestamp tells you when the last change happened. You can safely exit the application or continue editing the document.

For more information:

Official Google Docs Blog: Using Google Docs to manage a website

recently re-launched our flagship site,, and the process was bumpy to say the least. All three parties working on the re-launch – the SheFinds staffers, our SEO firm, and our design and development agency – were finding random bugs, broken links, and failed redirects on the new site. After a few days of incessant back-and-forth e-mails about fixing one-off issues, our inboxes were stuffed and the whole team was confused about who was assigned what responsibilities.

Switching the process over to Google Docs streamlined the whole thing. We listed all the bugs and errant links in a spreadsheet, color-coded the status of each issue, and added comment columns so everyone could see the nitty gritty of each problem without doing a dozen inbox searches.

Our Google Doc also made managing the whole process a lot less stressful, since I knew all the items were accounted for and nothing would be overlooked.

We’re re-launching in a few weeks, and I can say right now, there will be a Google Doc up and waiting when the site goes live – I anticipate some of the same re-direct and broken link issues, and I’m glad to be prepared to solve them in an organized way from the outset. The tool makes coordinating information from three different companies in three different locations logistically simple – we’re happy to have discovered it the first time around.