Email authentication using DKIM now available to all Google Apps domains

Google Apps administrators can now enable DKIM signing for all outgoing messages which helps validate outbound mail as being from that domain.

To add a digital signature to outgoing mail, you generate a domain key that Google Apps uses to create encrypted mail headers that are unique to your domain. You add the public key to the Domain Name System (DNS) records for your domain. Recipients can then verify the source of a mail message by retrieving your public key and using it to decrypt the header.

How to access what’s new:
There are three major steps required to add the DKIM signature to all outgoing mail:
– Generate the domain key for your domain
– Add the public domain key to the DNS records for your domain
– Turn on authentication in the ‘Advanced Tools’ section of the administrator control panel

Note: If you purchased your domain from one of our registration partners while signing up for Google Apps, the first two steps are not necessary. Google will automatically generate the domain key and add the necessary DNS record when you turn on authentication.

For more information:

Google Apps Event timezones in Google Calendar available to all Google Apps domains

The following new feature is now available in Google Calendar for all Google Apps domains:

Event timezones – You can now specify the time zone for a given event. You can even set up events which start in one time zone and end in another.

Previously this feature was only available to domains with ‘pre-release features’ enabled in the Administrator Control Panel.

How to access what’s new:
Event timezones: Click the “Time zone” link to the right of the date and time fields on the event page. Events will appear on your calendar according to the current time zone you’re in, and when you change to your destination time zone they’ll be in the right place.

For more information:

Google Apps New email delivery controls for Google Apps Administrators

Google Apps administrators can now create policies specifying who their users can communicate with over email, and administrators can tailor these policies for different groups of users.

For example, school faculty and staff can have unrestricted email access while students have the freedom to send and receive emails within the school community but are protected from unwanted email interactions with outsiders.

How to access what’s new:
In the administrator control panel, select ‘Advanced tools’ and scroll down to the bottom of the page to see the new option ‘Restrict email delivery’. To restrict email to just within the domain, administrators will still need to add the domain name here.

For more information:
Help Center:

New revision history interface in Google Spreadsheets

The newer revision history interface in Google Documents is now also available in Spreadsheets. You can now see all of the changes that collaborators have made cell-by-cell.

How to access what’s new:
– To see the new interface, go to ‘File’, then ‘See revision history’ when editing a spreadsheet.
– Click on a time stamp in the right column to see what changes were made at a given time or use the arrow keys to quickly scan through many revisions.
– Changes are color-coded based on each collaborator, making it easy to tell what has been added or deleted.
– Time stamps are also improved in the new interface.
– The interface also batches revisions into groups of changes to make it easier to understand how a spreadsheet has changed over time. To see a finer-grained list of revisions, click ‘Show more detailed revisions’.

For more information:

Migrating to Google Apps and not using Microsoft® Exchange? New improvements to make this even easier

The following Google Apps migration tools have been updated to make moving to Google Apps even easier:

Google Apps Migration for Microsoft® Exchange:
Using the latest version of this tool, admins can now migrate data from PST files and emails from these IMAP servers: Novell® GroupWise®, Cyrus, Dovecot, Courier and Gmail.

Google Apps Migration for Microsoft Outlook®:
– 64 bit support
– Command line support for OAuth authentication
– Optional Gmail label prefixes in the command line

How to access what’s new:
Google Apps Migration for Microsoft® Exchange
Google Apps Migration for Microsoft Outlook®

Email delegation now available for all Google Apps customers

Email delegation is now available to all Google Apps customers. This Gmail feature was previously only available to Google Apps for Business.

Administrators must first enable mail delegation by checking the ‘Mail Delegation’ checkbox under ‘Email Settings’ in the administrator control panel.

To enter a delegate, users can select the ‘Accounts’ tab under ‘Settings’ in Gmail and click ‘Add another account’ to enter their delegate’s email address.

Once the delegate is signed into their own own Gmail account, they can then access the other person’s account from the account selection menu at the top of Gmail.

For more information:

Ten times more applications for Google Apps customers

As customers begin to recognize large productivity gains with Gmail, Google Docs and the rest of Google Apps, they frequently ask when they’ll be able to use services like Google Voice, Reader, Blogger and AdWords with their Google Apps accounts. We’ve steadily added new functionality to Google Apps and recently added support for third-party apps, but we’re thrilled to swing the floodgates of new functionality wide open now. Starting today, customers worldwide can access a full spectrum of services from Google—including more than 60 productivity-boosting applications that extend far beyond any traditional software suite.

Coupled with the ability for administrators to provide different sets of applications to different groups of users, the possibilities for empowering workers in new ways are remarkable. For example, you could equip your marketing team with Picasa Web Albums so they can collect and share photos from customer appreciation events, and let that team publish your company’s blog with Blogger. Services like iGoogle and Alerts, on the other hand, may be broadly useful, and could be enabled for your whole organization.

Existing customers can transition at their own pace over the next couple months to the new infrastructure supporting these applications from the administrative control panel. New customers will automatically have the new infrastructure. The additional services are not covered by the Google Apps SLA or telephone support, but we’ll be watching for feedback how we can make these new applications even more useful.

In tandem with this big improvement, we’re also simplifying the names of the versions of Google Apps. Here’s how we now refer to our line-up:

§ Google Apps is our free service geared towards families, entrepreneurs and other groups up to 50 users.

§ Google Apps for Business offers 25GB of email storage per user, a 99.9% uptime guarantee, data migration capabilities, advanced management tools, telephone support, added security features and more, all for $50 per user per year.

§ Google Apps for Government is FISMA certified and designed with local, state and federal agencies in mind.

§ Google Apps for Education offers many benefits of Google Apps for Business, but at no cost to schools, universities and qualifying non-profits.

The team has worked hard to unlock all of this new functionality for our customers, and we think many of these new applications will become indispensable within your organization. To help get you started, each day the Google Enterprise Blog will profile how your organization could put a different application to use. The first post tomorrow will focus on Google Reader, so visit the Enterprise Blog to follow the series.

Posted by Derek Parham, Lead Software Engineer, Google Apps

Google Apps highlights – 11/12/2010

Five new themes available in Gmail
Some people are happy with the classic white and blue color scheme in Gmail, others like to spice things up and make their inbox feel a little more personal. Last week we added five more themes to choose from in Gmail, bringing the total to over 35 designs. Take a look, maybe you’re in the mood for a floral backdrop or something more playful like this new Marker theme.

Visualizing character-by-character document co-editing
From day one, Google Docs allowed multiple people to work on the same document together at the same time from different computers. But until you experience this for yourself, it’s hard to understand how much time this can save. Imagine being able to work together without the hassles of shuttling attachments back and forth, and reconciling people’s edits each time. If you’re a Google Docs newbie, we think this video we created last week helps bring the possibilities to life.

The business value of faster collaboration
We recently commissioned the help of Forrester Consulting to measure the “Total Economic Impact” of Google Apps that customers can expect over three years by moving from traditional technologies to the cloud. While we encourage you to assess the potential impact for yourself, Forrester’s analysis (PDF) found that with Google Apps, a typical large business of 18,000 employees experiences:

  • Productivity gains even larger than cost savings
  • Ove 300% return on investment
  • Break-even under seven months
  • Total economic impact over $10,000,000 (NPV)

Service activity graphs for administrators
To give administrators a window into how users in their organizations are collaborating in new ways, last Tuesday we added service activity graphs to the Google Apps control panel. These charts make it easy for organizations to quickly spot usage trends that they might not have anticipated and make adjustments accordingly, like scaling back technical support for legacy technologies.

App Tuesday: eight new applications to choose from in the Apps Marketplace
The Google Apps Marketplace is where third-party software developers list their applications that integrate seamlessly with Google Apps—and the number of offerings in the Marketplace continues to grow. On Tuesday, we added eight new applications ranging from personal relationship management and administrative tools to idea management and Google Site management solutions.

Who’s gone Google?
It’s been two weeks since the last update here, which means tens of thousands of businesses, schools and organizations have moved to the cloud with Google Apps. Small businesses around the world like Belle and Rollo and YETI Coolers turn to Google Apps, so they can focus on business instead of managing complex technology. Companies like National Geographic save money in a tough economy with Google Apps, while giving their most demanding mobile workers better tools to work efficiently. And universities like NYU are joining the Google Apps family to give students the modern, web-based tools that allow people to work together in more collaborative ways. To all, a warm welcome!

I hope these updates help you and your organization get even more from Google Apps. For details and the latest news in this area, check out the Google Apps Blog.

Posted by Jeremy Milo

Google Apps : 8 new apps available for your users in the Apps Marketplace

Today Google launched 8 new apps from 3rd party developers, available in the Google Apps Marketplace. Many of these apps are free or have free trials and include project management, data backup, resource management, and communication tools. You can add these integrated applications to your Google Apps subscription with just a few clicks.

To Access – Go to
– Choose an app from the productivity, accounting and finance, or CRM categories, among others.
– Click the blue ‘Add it now’ button to add the app for your users.

New version of Google Apps Directory Sync now available

Release 1.6.20 of Google Apps Directory Sync includes new fields for user profiles and shared contacts, plus separate display names for groups.

Additional Profile and Shared Contacts Attributes:
– New fields are available when synchronizing user profiles and shared contacts. Specify these new attributes in the directory sync utility in Release 1.6.20 using the Configuration Manager, in the LDAP User Profiles Attributes and LDAP Shared Contacts Attributes screen.

New attributes include:
– Assistant’s DN: An LDAP attribute containing the LDAP Distinguished Name of the user’s or contact’s assistant.
– Manager’s DN: An LDAP attribute containing the LDAP Distinguished Name of the user’s or contact’s direct manager.
– Assistant’s Phone Number: An LDAP attribute containing the phone number of the user’s or contact’s assistant.
– Work Address: A set of LDAP attributes containing structured elements of the user’s or contact’s primary work address. All these attributes are combined to form the primary work address.
– Notes: An LDAP attribute containing the notes associated with the User or Contact.

Additional Group Attribute:
– Groups Display Name Attribute
When setting up group synchronization rules, you can now specify an LDAP attribute that contains the display name of the group, which can be distinct from the group email address.
Specify a group display name in the directory sync utility in Release 1.6.20 using the Configuration Manager, in the Group Search Rules edit screen.